PRIVACY POLICY

Effective Date: July 2026

Dolphins Flag Football League (“DFFL”), operated by Flag Universal, Inc. (“DFFL,” “we,” “us,” or “our”), respects your privacy and is committed to protecting the personal information of our players, families, volunteers, coaches, and website visitors.

This Privacy Policy explains how we collect, use, protect, and share information when you visit our website, register for our programs, communicate with us, or participate in league activities.

By using our website or participating in our programs, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect information provided directly by you when you:

  • Create an account or register a participant

  • Complete a volunteer or coaching application

  • Contact us with questions or requests

  • Subscribe to league updates or communications

  • Complete forms, surveys, waivers, or agreements

  • Participate in league activities

The information we collect may include:

Parent/Guardian Information

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Account information

  • Registration information

  • Payment and billing information

  • Emergency contact information

Participant Information

  • Player name

  • Date of birth

  • Age and division eligibility information

  • Grade information

  • Team and roster information

  • Emergency contact information

  • Medical or allergy information voluntarily provided for participant safety

Volunteer and Coach Information

  • Name and contact information

  • Coaching preferences and availability

  • Background screening information

  • Training and certification information

  • Volunteer history

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Website usage activity

  • Cookies and similar tracking technologies

This information helps us improve website functionality, understand how visitors use our website, and provide a better user experience.

How We Use Information

DFFL may use collected information to:

  • Process player registrations

  • Manage teams, schedules, and league operations

  • Communicate important league updates and announcements

  • Provide customer support

  • Process payments and registration transactions

  • Verify participant eligibility requirements

  • Maintain participant safety

  • Complete required volunteer screening processes

  • Send information about upcoming seasons and programs

  • Improve our website, services, and league operations

Children’s Privacy

Dolphins Flag Football League is a youth sports organization serving children and families.

We collect information about participants under the age of 18 only through a parent or legal guardian, or through authorized registration and participation processes.

We do not knowingly collect personal information directly from children without parental involvement.

Participant information is used only for purposes related to:

  • Registration

  • Safety

  • Communication

  • Team management

  • League administration

  • Program participation

Sharing of Information

DFFL does not sell, rent, or trade personal information.

We may share information with trusted third-party service providers that assist with league operations, including:

  • Registration and account management platforms

  • Payment processing providers

  • Email and communication platforms

  • Team management applications

  • Background screening providers

  • Website hosting and technology providers

These service providers are permitted to use information only as necessary to provide services on behalf of DFFL and are expected to maintain appropriate safeguards.

We may also disclose information when required by law, to protect the safety of participants, enforce league policies, or protect the rights and property of Flag Universal, Inc.

Third-Party Services

DFFL uses third-party services to support registration, communication, payments, and league management.

These services may collect and process information according to their own privacy policies and terms of service.

DFFL encourages users to review the privacy practices of third-party providers used during registration and participation.

Payment Information

Payments are processed through secure third-party payment providers.

DFFL does not store complete credit card numbers or financial account information on our servers.

Payment information is handled according to the privacy and security practices of the applicable payment processor.

Communications

By registering for a DFFL program, contacting us, or joining our mailing list, you may receive communications related to:

  • Registration confirmations

  • Season announcements

  • Schedule updates

  • League information

  • Program updates

  • Future registration opportunities

You may unsubscribe from promotional communications at any time by following the unsubscribe instructions included in emails or by contacting DFFL directly.

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

  • Improve website functionality

  • Remember user preferences

  • Analyze website traffic

  • Support communication and marketing efforts

You may adjust your browser settings to limit or disable cookies; however, some website features may not function properly.

Data Security

DFFL takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or misuse.

While we work to protect your information, no electronic transmission or storage system can be guaranteed to be completely secure.

Data Retention

DFFL retains personal information only for as long as necessary to:

  • Provide league services

  • Maintain registration records

  • Meet legal and operational requirements

  • Maintain safety documentation

  • Resolve disputes

  • Enforce agreements and policies

When information is no longer needed, we take reasonable steps to securely delete or dispose of it.

Your Privacy Rights

Depending on applicable laws, you may have the right to:

  • Request access to personal information we maintain

  • Request correction of inaccurate information

  • Request deletion of certain information

  • Update communication preferences

Requests may be submitted using the contact information below.

Updates to This Privacy Policy

DFFL may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or league operations.

Any updates will be posted on this page with the revised effective date.